Intermediate Microsoft Word 2019

Lesson 1

Timesavers in Word 2019

Things have come a long way since the days of the typewriter. What used to take hours can now be done in seconds with Microsoft Word 2019. And the less time you spend typing, the more time you can spend being creative and having fun. In this lesson, you'll learn shortcuts in Word that can help you create documents faster and more accurately than ever before. Not only will these shortcuts save you time, but they'll help you create letters and reports more easily than you might have thought possible.

Methods to Streamline Text Formatting

What you write is half of communication. The other half is getting people to read what you write. One way to make your writing more appealing is to make it look presentable with formatting. Of course, formatting text is easy, but applying different types of formatting over and over again can get tedious. In this lesson, you'll learn a fast and easy way to format chunks of text quickly and consistently using something called styles. You'll find out what a style is, how to apply it, and—more important—how to create and save your own styles to use in any document. By the end of this lesson, you'll be able to make any document look presentable with just the click of your mouse.

Working with Templates

A template stores the formatting of a document so that you can apply it to another document. Templates let you format entire documents as easily as formatting a single word. Word offers lots of convenient templates stored right on your computer or available over the Internet. In this lesson, you'll learn about how to search and use Word templates, and you'll also discover how you can create your own.

Adding Graphics to Your Word Documents

They say a picture is worth a thousand words, so what better way to spice up your documents than by adding pictures? In this lesson, you'll learn how to add your own digital photographs to a document so that you can show everyone your vacation pictures, family holidays, or just interesting sights you've captured with your own camera. In addition to adding your own photos, you can also add clip art from Word's massive library of free graphics. And you'll find out how to resize, rotate, and style your pictures, as well as wrap your document text around them. By the end of this lesson, you'll see why Word documents are about much more than words!

Creating Text-Based Graphics in Word

Digital photographs and clip art are just the beginning of what you can do with graphics in Word. In this lesson, you'll discover how to add a variety of informational graphics, including charts, graphs, and WordArt, which allows you to display text as a graphic image. Not only will you learn how to add these graphics, but you'll also find out how to edit them when your data changes. You'll finish off the lesson by seeing how Word allows you to format documents with multiple columns—a handy skill for creating newsletters and publications!

Organizing Your Text with Columns and Sections

Do you often create long documents? If so, you'll appreciate this lesson, which shows you how to divide a large document into parts called sections. Sections allow you to format part of a document a certain way without that formatting affecting the rest of your text. For example, you may want headers and footers to appear on some pages but not others. Sections make this easy! You'll also spend some time inserting footnotes and end-notes in a document. If you need to write research papers or other academic content, Word makes it a snap to add and format these previously pesky notes!

Creating Tables in Word

If you've ever seen a spreadsheet, you know how rows and columns let you organize numbers and text on the screen. Well, tables do the same thing in Word. In this lesson, you'll see how to create tables of all different sizes right in a Word document! You'll cover how to modify tables, too. And don't think Excel users get to have all the fun—you can even enter formulas to perform calculations in your tables, sort them, and style them for a customized look. Your data has never looked so appealing!

Creating Stationary in Word

You probably print most of your documents on standard letter-size paper. While this is great for ordinary letters or business reports, sometimes you may want to get creative with your paper sizes. But then there's the trouble of printing. In this lesson, you'll see how you can define the dimensions of the paper you're using, so Word will print everything correctly. You'll also learn how to print names and addresses directly on envelopes of any size. After this lesson, you won't feel confined to boring 8 1/2 x 11-inch paper anymore!

Creating Business Stationary in Word

As you've probably already figured out, Word can do more than write letters. It can also function as a simple desktop publishing program for creating greeting cards, calendars, or newsletters. In this lesson, you'll find out how text boxes are the key to simple desktop publishing, and you'll see how other elements come into play in customized documents. Along the way, you'll look at business cards and greeting cards to get a feel for how desktop publishing works. If you've always wanted to create a document that combines text and graphics in an artistic or visually appealing way, you'll find out how to do that and much more.

Desktop Publishing

With the basics down, it's time to take your desktop publishing skills to the next level. In this lesson, you'll discover the magic of linked text boxes that give you the power to move your text anywhere you want on the page and keep it flowing. You'll see how to create, position, resize, and group text boxes so that you have total control over your text.

Merging Data with Documents

Have you ever received one of those "personalized" letters from a company in the mail? You can be sure that nobody typed the entire sales letter from scratch. Instead, the company used a form letter and something called mail merging. In this lesson, you'll learn how to store long lists of names and addresses that you can reuse in a form letter. Just create a document once, leave blanks for inserting information such as names and addresses, and let Word personalize each letter for you. Now, you too can create personalized letters for business or personal use, such as sending out holiday greetings to family members and friends.

Creating Summative Lists of What's in Your Document

Look in most books, and you'll find a table of contents at the beginning and an index in the back. Often, these are the last components added to a document, since they need to have accurate titles and page numbers. Thankfully, Word takes a lot of the tedious work out of creating these components. In this final lesson, you'll see how you can use Styles to make creating a table of contents a snap, and you'll explore how to tag index terms so that Word knows what page they're on, even if they move later. Word can also help you keep track of any figures, such as charts, illustrations, or graphs, in your document. By letting Word worry about the details, you can create an accurate table of contents, index, or list of figures with very little extra effort on your part. These finishing touches will make your most important documents shine!